Every desk in your back office, and what each one does.
These are the services inside our back office help for subcontractors. Use one desk, or hand us all six. Because one team runs them, nothing gets re-keyed between the bid, the drawings, the POs, and the books. Bids and shop drawings come back in 24 to 48 hours.
Axentra Solutions' subcontractor back office services fall into three groups. Win the job covers estimating and bid management. Get it approved covers shop drawings and project management. Buy, bill, and get paid covers purchasing and bookkeeping. Back office plans that bundle them run $2,500 to $7,500 a month.
Six services, three jobs to do.
Win the job
01Estimating & takeoffs
Quantities and itemized bids you price, back in 24 to 48 hours.
Learn more02Bid management
Every invite and addendum, logged.
Learn moreGet it approved
03Shop drawings
Layouts drawn for submittal.
Learn more04Project management
Award to closeout, tracked.
Learn moreBuy, bill, get paid
05Purchasing
POs from approved drawings.
Learn more06Bookkeeping
Books by job, every month.
Learn moreWin the job
Estimating & takeoffs
Numbers you can defend on bid day.
Estimating is the first desk in your back office, and every later desk uses its numbers. The takeoff becomes the shop drawing, and the quantities become the POs.
- Quantity takeoffs from plans, specs, and addenda
- Material, labor, and waste built into the quantities
- Inclusions, exclusions, and alternates written out line by line
- Delivered in Excel, PDF, DWG, or your own proposal template
- Bids back in 24 to 48 hours
- Bids by size: $350, $500, $800, or from $1,200
After award, the takeoff becomes your shop drawings.
Full details: estimating and takeoff services
Win the job
Bid management
No more missed bid dates.
- Every ITB and due date in one log
- Plans, addenda, and RFIs filed by job
- Bids out on time
- Follow-up after bid day
- $750 a month, or inside every back office plan
Subcontractor bid management in detail
Get it approved
Shop drawings
Drawings that get approved and get built.
- Countertop layouts with seams, cutouts, and edge profiles
- Cabinet plans and elevations, drawn in Mozaik
- Tile and flooring layouts where the job calls for them
- Back in 24 to 48 hours, as PDF or DWG, on your title block if you want
- $150 a sheet, $175 to $195 for complex millwork
Approved drawings drive the POs.
Full details: countertop and cabinet shop drawings
Get it approved
Project management
Award to closeout, handled.
- Submittals and approvals tracked
- Scheduling and coordination with the GC
- Change orders documented
- Closeout paperwork done
- Included in Full Office
Buy, bill, get paid
Purchasing
The right material, ordered once.
- POs built from approved drawings and estimates
- Supplier quotes gathered and compared
- Deliveries tracked against the schedule
- You approve every PO
- Pricing: ask us
Purchasing for subcontractors in detail
Buy, bill, get paid
Bookkeeping
Books that show what each job made.
- Payables, receivables, and invoicing in QuickBooks
- Job costing, WIP, and retainage
- Monthly reconciliations and reports
- Clean records for your CPA
- $750 to $1,100 a month
Job-cost actuals feed your next estimate.
Full details: subcontractor bookkeeping
See the work from each desk.
These are real deliverable formats shown on sample projects: a bid, an estimate, shop drawings, a bid log, and a PO log.
Questions about our back office services.
What subcontractor back office services do you offer?
Six: estimating and takeoffs, bid management, shop drawings, project management, purchasing, and bookkeeping. They are all part of one back office, run by one team.
Do I have to use all six?
No. Start with the desks that eat the most hours. A back office plan bundles the desks you need for a flat monthly fee.
Why does one team for every desk matter?
Because each desk feeds the next. The takeoff becomes the drawing, the drawing becomes the PO, and the PO lands in the job cost. With one team, nothing gets re-typed or lost between vendors.
What file formats do you deliver?
Excel, PDF, DWG, or your own estimate and proposal templates.
Who sets prices and approves orders?
You do. You set prices and markup, and you approve every bid and PO before it goes out.
Do you visit job sites?
No. We work from the plans, specs, addenda, and any field dimensions you send us.
Do you do a free first bid?
No. Your first paid bid is backed by a money-back guarantee instead.
Pick your first desks on a call.
Book a back office call. Tell us where your hours go, and we will tell you which desks to hand off and what it costs.